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Privacy Notice

How Prowde’s Educational Foundation collects and uses your personal information

Last updated: July 2026

About this Privacy Notice

This privacy notice describes how Prowde’s Educational Foundation (‘the Charity’ or ‘we’) collects and uses your personal information during and after your relationship with us.

We are a data controller. This means we are responsible for deciding how we hold and use personal information about you, and for explaining this clearly to you.

This notice applies to prospective, existing and former applicants for grants from the Charity, including individuals and representatives of organisations who apply on behalf of a grantee.

We reserve the right to update this notice at any time. If you have questions, please contact Jaime Hobday: jhobday@vwv.co.uk · 0121 227 3703.

Information We Collect

We collect personal information directly from you when you enquire about our grants, apply for a grant, or when we give funding to grantees.

Self applicants — we collect:

  • Name and contact details (address, telephone number, email address)
  • Date of birth
  • Any further information provided in support of your application
  • Bank account details

Third party applicants — we collect:

  • Your name, job title and organisation (if relevant)
  • Your contact information (address, telephone number, email address)
  • The grantee’s name and contact information
  • Any further information provided in support of the application

We may also collect information about you or the grantee from sponsors in support of the grant application.

Legal Basis for Processing

We will only use your personal information when the law allows us to do so. We most commonly use it where:

  • It is necessary for our
  • We need to comply with a legal obligation
  • We have your consent

How We Use Your Information

We use your personal data to:

  • Consider the merits of your grant application
  • Communicate with you to discuss the application
  • Inform you whether the application is successful
  • Send funds to successful applicants
  • Monitor grants that have been paid
  • Facilitate the operation of the Charity and protect its interests
  • Prevent fraud and ensure grantees comply with grant terms and conditions

We will only use your information for the purposes for which it was collected. If we need to use it for an unrelated purpose, we will notify you and explain the legal basis.

Sharing Your Information

We may share your information with:

  • VWV (Veale Wasbrough Vizards) — our charity administrators, who administer the Charity on our behalf
  • Your Charity Commission , as part of our charity reporting requirements
  • Consultants, experts and professional advisors (including legal advisors and accountants) where relevant to their work

We will only transfer your personal data outside the Charity if it is going to a country which the UK government considers to have adequate data protection laws.

How Long We Keep Your Information

We retain your personal information only for as long as necessary to fulfil the purposes it was collected for, including satisfying any legal, accounting, or reporting requirements.

To determine the appropriate retention period we consider the amount, nature and sensitivity of the data; the potential risk of harm from unauthorised use or disclosure; the purposes for which we process it; and the applicable legal requirements.

Your Rights

You have the right to:

  • Be informed about what we are doing with your personal information
  • Object to the processing of your personal information
  • Request correction of inaccurate personal data
  • Ask us to delete information we hold where there is no good reason to continue processing it
  • Ask us to restrict how we use your personal information in certain circumstances
  • Ask us to transfer information you have provided to us to another organisation in a machine-readable format
  • Withdraw consent where we rely on consent to process your information

To exercise any of these rights, contact Jaime Hobday: jhobday@vwv.co.uk · 0121 227 3703.

Please note: if you ask us to restrict or delete your personal information, we may not be able to administer your grant application. If you consider we have not acted properly, you may contact the Information Commissioner’s Office at ico.org.uk.

Charity Governance

Prowde’s Educational Foundation is an unincorporated charity governed by a Scheme dated 20 March 1957, as amended on 14 November 2024 and 26 February 2025.

Registered Charity Number: 310255.